Title
Approval and Ratification of Quote No. 40429 for $106,131.06 from Milsoft Utility Solutions for Software Licensing, GIS Database Conversion and Server Setup, and Training, Configuration; and for Ongoing Annual Software Maintenance and Support Services
Recommended Action
Motion 1: I move that the Board of Public Utilities approve and ratify the invoiced costs of Milsoft Utility Solutions, quote No. 40429, for $106,131.06 for work performed to date.
Motion 2: I further move that the Board of Public Utilities approve the procurement of ongoing but optional software maintenance and support services of the Milsoft software in the amount of $25,400.00.
Staff Recommendation
Staff recommends that the Board approve the two motions as presented as the software and services are beneficial and in the best interest of the County and Department of Public Utilities.
Body
During 2008, Staff considered and evaluated three (3) geographical information system (GIS) engineering modeling software systems that incorporates electrical distribution system mapping and modeling capabilities. Such programs are generally unique to the municipal electrical distribution (ED) field and few systems are capable of performing complex analysis of ED system calculations. The programs considered and evaluated by the Department of Public Utilities (DPU or Department) included Milsoft, Synergee, and Aspen. The Department found that the Milsoft platform met both the price and performance requirements of the County. Subsequently, under the small purchase provisions of the County’s Procurement Code, licenses for the Milsoft Windmil engineering modeling, Contingency Analysis, and Light Table were purchased. The cost for the 3 licenses was approximately $35,000 with each having an annual, but optional, 20% maintenance, update, and support fee. The Board of Public Utilities (Board) approved the purchase at that time through the normal Departmental budgeting process.
Over the course of 4 mont...
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