Title
Contract for General Services, Agreement No. AGR 17-1944 with Tyler Technologies in the Amount of $213,126, plus Applicable Gross Receipts Tax, for the Purpose of Acquiring Executime (Advanced Timekeeping Scheduling) Software Modules.
Recommended Action
I move that Council approve Contract for General Services, Agreement No. AGR17-944 with Tyler Technologies in the Amount of $213,126, plus Applicable Gross Receipts Tax, for the Purpose of implementing additional Executime modules of timekeeping and scheduling into the Munis ERP implementation Project.
County Manager's Recommendation
The County Manager recommends that Council approve this Contract for General Services as requested.
Body
When the original Enterprise Resource Planning (ERP) Request for Proposal was advertised it included desired functionality of:
1. The system should determine staffing shortages based upon current and future schedules.
2. The system should accommodate authorized schedules of any number of hours up to a specified limit.
3. The system should provide the ability to set the employee's defined schedule during the two-week pay period, ability to control who can set schedule, assign list of pre-approved schedules per group, and notification of schedule changes.
4. The system should provide a method to track unscheduled absence(s).
5. The system should provide a prompt that all hours are in before locking (flag or pop-up); validate against employee schedules.
6. The system should verify that employee hours are correct (match the schedule, do not exceed accruals, etc).
7. The system should verify part-time, reduced schedules, odd, and inconsistent rotating schedules over more than a single pay period.
These requirements could not be met by the awarded vendor, Tyler Technologies, at the time. The County set aside $70,000 in the Project budget to obtain a third party software package to meet these needs. Following contract award to Tyler Technologies for the ERP implementation, ...
Click here for full text