Title
Approval of Services Agreement No. AGR18-17 with HPI, LLC in the amount of $312,195.00, plus Applicable Gross Receipts Tax, for the Purpose of Abiquiu Hydroelectric Plant Controls Upgrade
Recommended Action
I move that the Board of Public Utilities approve Services Agreement No. AGR 18-17 with HPI. LLC in the amount of $312,195.00 and a contingency in the amount of $62,000.00, for a total of $374,195.00, plus applicable gross receipts tax, for the Purpose of the Abiquiu Hydroelectric Plant Controls Upgrade Project, and forward to Council for approval.
Staff Recommendation
Staff recommends that the Board approve as presented.
Body
The existing controls system at the Abiquiu Hydroelectric Plant is comprised of a 2005 vintage system on the two original units and a 2010 vintage component on the third unit installed for the new low-flow turbine. At the time the low-flow turbine was installed the control system was set up on a designated process logic controller (PLC) and integrated into the existing control scheme. This was due to the older version of the operating software was no longer supported nor compatible with the version marketed in 2010. The project will include upgrading the PLCs on all three units, upgrade operating software to the current version, replace existing hardware that is at the end of its service life and implement some improvements in the controls scheme for more efficient and reliable operation. Three proposals were received and HPI, LLC was both the highest evaluated proposal and the lowest cost.
Alternatives
If the project is not approved staff will immediately solicit for these services again due to the need for the upgrade.
Fiscal and Staff Impact
$375,000 has been budgeted in the fiscal year 2018 budget. Hydroelectric Plant staff will heavily involved in the project to provide the operational insight necesasary to for a successful upgrade.
Attachments
A - AGR18-17