Title
Approval to Increase the Expenditure with Cooperative Education Services for IPR, Limited for Pavement Preservation Activities in the Amount of $63,918.21 for a Total Amount of $794,962.08, Provide for a Ten Percent Contingency in the Amount of $79,496.20 and Establish a Project Budget in the Amount of $874,458.28.
Suggested Motion
I move that Council Approve of the Expenditure with Cooperative Education Services for IPR, Limited for Pavement Preservation Activities in the Amount of $63,918.21 for a Total Amount of $794,962.08, Provide for a Ten Percent Contingency in the Amount of $79,496.20 and Establish a Project Budget in the Amount of $874,458.28.
Recommendation
The County Manager recommends that Council approve the motion as presented.
Boards & Commissions
The Transportation Board recommends that Council approve the motion as presented.
Body
At the June 26, 2018 Council Meeting, Council approved an expenditure to Cooperative Educational Services for IPR, Limited in the amount of $731,043.87 for pavement preservation activities in White Rock, La Senda and Pajarito Acres.
Due to an increase of more than 9% in the petroleum-based materials used in the project, Council approval is required for the additional expenditure of $63,918.21 associated with the project. In addition, a project budget is being established that includes the contemplated vendor costs in addition to a 10% contingency fund.
Fiscal and Staff Impact/Planned Item
Staff is requesting approval of this agreement in the amount of $794,962.08 inclusive of applicable NM GRT as well as the establishment of a project budget in the amount of $874,458.28. The funds for this project budget will be provided via roll-over dollars from the FY 2018 Pavement Preservation budget ($430,000.00) with the balance ($444,458.28) coming from the FY 2019 Pavement Preservation budget. The Traffic and Streets Division Manager and one to two staff members will spend a significant amount of time in th...
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