Title
Approval of Amendment No. 3 to Task Order #5 Under AGR21-50a for the Purpose of the Electric Vehicle Charger Project with Allied 360 Construction in the Amount of $3,300, plus Applicable Gross Receipts Tax
Recommended Action
I move that the Board of Public Utilities approve the ratification of Amendment No. 3 to Task Order #5 under AGR21-50a for the Purpose of the Electric Vehicle Charger Project with Allied 360 Construction in the Amount of $3,300, plus Applicable Gross Receipts Tax.
Utilities Manager's Recommendation
The Utilities Manager recommends that the Board approve as presented.
Body
On May 3, 2022, Council approved the expenditure of $220,000 for the purchase, installation and operation of two (2) DC Fast Chargers, one (1) each at the Municipal Building and White Rock Visitor Center parking lots. The construction portion of this expenditure was for Task Order No. 5 with Allied 360, in the amount of $84,616 plus applicable Gross Receipts Tax (GRT), based on the original cost estimate of $67,578 with a 25% contingency.
As the project schedule was repeatedly extended due to multiple material procurement delays, both material and labor rates increased allowed with the on-call agreement with Allied 360 when it crosses contract years. These material and labor rate increases, combined with additional unforeseen work performed under two prior amendments, fully consumed the contingency and overran the approved budget with Allied 360 by $3,037.66 (3.5%).
To pay the contractor for services provided which exceed the task budget but are within the project budget, DPU requests the approval and ratification of Amendment No. 3 to Task Order #5 under AGR21-50a for the Purpose of the Electric Vehicle Charger Project with Allied 360 Construction in the Amount of $3,300, plus Applicable Gross Receipts Tax.
Fiscal and Staff Impact/Planned Item
No change to project budget as the Amendment No. 3 value is below the existing project budget.
Attachments
A - 20240717 TO #5 Amendment No. 3 presentation to BPU
B - 20240711 TO #5 Amendment No. 3
C - 20240711 TO #5 Initial and Current PO