Title
Contract for General Services, Agreement No. AGR17-05 with Sculpture Smart, LLC in an Amount Not To Exceed Seventy-Five Thousand Dollars ($75,000) for Five Years, plus Applicable Gross Receipts Tax, for the Purpose of Outdoor Sculpture Cleaning and Maintenance.
Suggested Motion
I move that Council approve the expenditure of Art in Public Places funds for a multi-year agreement, AGR17-05, with Sculpture Smart, LLC in a total amount not to exceed $75,000, plus applicable gross receipts tax, for the purpose of outdoor sculpture cleaning and maintenance of the Los Alamos County Public Art Collection.
County Manager's Recommendation
The County Manager recommends that Council approve the expenditure of Art in Public Places funds as requested.
Board, Commission or Committee Recommendation
The Art in Public Places Board (APPB) recommends approval of this general services agreement.
Body
Los Alamos County currently has thirty-nine (39) outdoor sculptures in its public art collection, including three sculptural fountains. These outdoor sculptures range in size, material and location. A significant portion of the sculpture collection is bronze, but the collection also includes steel, granite, aluminum, copper, concrete, and other mediums.
County staff and the Art in Public Places Board recently solicited proposals from qualified professionals to perform the following services: annual inspections, routine cleaning, waxing, sealing, or other necessary protective treatments to conserve and preserve the outdoor sculpture collection.
For the past four years, the Los Alamos public art sculptures have been cleaned and maintained by Sculpture Smart, LLC, based in Santa Fe. APPB believes this contractor has done a good job and appreciates having a trained professional available to provide cleaning and sealing for the sculptures in addition to being able to perform the following services: restoring patinas, assisting with winterizing the sculptural fountains; repairing breaks or active flaking of the protective coatings; repairing corrosion or staining; removing graffiti; and repairing damages such as chips or cracks on the sculptures or their foundations.
The Art in Public Place Board is recommending approval of a four-year contract with the possibility of a one-year extension with Sculpture Smart, LLC. The average cost will be approximately $15,000 per year. This includes bi-annual inspections, cleaning, and sealing of the sculptures plus periodic sculpture restoration and repair (when recommended by the contractor and approved by the APPB.) The contract also includes a small amount of discretionary funding allowing the APPB and staff to use the contractor as a professional consultant/conservator on an as needed basis
Even though the total compensation amount of this contract is within the signature authority of the County Manager, County Council approval is required because it represents expenditure of funds from the Art in Public Places Account.
According to County Code Section 20-363, the purpose of the Art in Public Places Account is to "facilitate the purchase, placement and maintenance of county-owned works of art in public places." This service agreement for maintenance is an allowed expenditure from the APP special fund.
Alternatives
Council may cancel the solicitation effort and provide additional guidance and direction to staff.
Fiscal and Staff Impact/Planned Item
The Art in Public Places Board identified their plans for soliciting this service in their most recent work plan. The funding for this contract will be taken from the Art in Public Places fund. This expenditure is allowed under County Code Chapter 20 Section 365 (4) - "The art in public places account shall be utilized for maintenance of works of art purchased with art in public places account." There are sufficient funds in the APP Fund to cover this expenditure.
Attachments
A - AGR17-05 Sculpture Smart LLC