Title
Award of Bid No. IFB 25-27 for the Purpose of Jemez Mountain Fire Protection Project Phase 4 with File Construction LLC.
Recommended Action
I move that the Board of Public Utilities approve the Award of Bid No. IFB 25-27 for the Purpose of the Jemez Mountain Fire Protection Project Phase 4 with File Construction LLC. in the Amount of $2,294,157.82 and a contingency in the amount of $229,416.00, for a total of $2,523,573.82, plus Applicable Gross Receipts Tax and forward to Council for approval.
Utilities Manager's Recommendation
The Utilities Manager recommends that the Board approve IFB 25-27 as presented and forward to Council.
Body
When completed, the Jemez Mountain Fire Protection Project will provide a reliable water supply to Pajarito Mountain for domestic use, regional fire protection and snow making. The project will build approximately 4.5 miles of waterline, four booster stations and a new 500,000 gallon water tank in four phases. Phase 1 of the project has been awarded and will construct the lower half of the pipeline, electric conduit and fiber optic conduit. This project will construct the new 500,000 gallon water tank and piping adjacent to the existing Pajarito Tank No. 4. This new tank will add additional storage to ensure the new demand from the project will not impact the storage in Pajarito Tank No. 4, which has a minimum tank level that must be maintained for fire protection to LANL. Three bids were received which ranged from $2,294,158 to $2,808,975. Work will begin in the early spring and be complete by the fall of 2025.
Alternatives
If the project is not awarded, staff will regroup with the project team and management to determine the path forward and impact to the project as a whole.
Fiscal and Staff Impact/Planned Item
The project has been budgeted in the amount of $18,000,000. Upon award of this project a total of $7,077,411.17 has been encumbered to complete the project. Grants totaling $7,900,000 have been secured for the project from the State of New Legislature Special Appropriations. Construction of the new water tank is not eligible for grant funding due to the legislative language in the grant agreements. The tank will be funded by a combination of capital funds from the general fund and Pajarito Recreation LP.
Attachments
A - Construction Drawings