Title
Amendment No. 4 to Task Order No.1, Agreement AGR22-67b Engineering Services with Souder Miller & Associates for the Design and Construction Inspection of the Barranca Mesa Tank Repainting Project in the Amount of $283,352.70
Recommended Action
I move that the Board of Public Utilities approve Amendment No. 4 to Task Order No.1, Agreement AGR22-67b for the Purpose of Design and Construction Inspection of the Barranca Mesa Tank Repainting Project with Souder Miller & Associates in the Amount of $31,214.50 for a total Task Order amount $283,352.70, plus Applicable Gross Receipts Tax.
Utilities Manager's Recommendation
The Utilities Manager recommends that the Board approve as presented.
Body
Souder Miller & Associates is providing the engineering design and construction inspection services for the Barranca Mesa Tank Repainting Project. Task Order No.1 for this work was approved by the Board of Public Utilities on April 20, 2022 in the amount of $234,985.36 (including GRT) plus a contingency of $36,000.00. Prior task order amendments which have consumed most of the approved contingency are summarized below.
Amendment No. 1 - Electrical engineer required for lightning protection, new electric service and panel design for beacon light, mixer and SCADA equipment. These services were not included in the original task order.
Amendment No. 2 - Project was bid for the first time and no responsive bids were received. Amendment was for additional engineering services to support repackaging the project and re-bidding.
Amendment No. 3 - Additional engineering and inspection services due to extended construction time.
The substantial completion date has been extended from July 17, 2023 to August 16, 2023. The additional engineering costs to support the project are $24,497.00 for construction inspection and $6,717.50 for engineering support which includes project meetings and continued engineering support. The construction inspection support requires the services of a certified coating and welding inspector, performing duties in confined spaces, requiring a respirator at times, and in suspension to access the elevated tank features. The qualifications, safety measures and personal protective equipment make these services expensive. The delays experienced have been related to the contractor not being able to work due to lighting in the area and for lost days of work due to high winds. If lighting is detected within 10 miles of the, site personnel cannot be on, or inside the tank. Personnel and the large confinement drape cannot be suspended when winds are present.
Alternatives
If the amendment is not approved, staff will assume the role of inspecting the project in a limited capacity.
Fiscal and Staff Impact/Planned Item
The additional cost will be funded by American Rescue Plan (ARPA) funds.
Attachments
A - Task Order No. 1, Amendment No. 4