Title
Approval of Agreement AGR 24-958 to Dismuke Construction Company for On-Call Services for Asphalt Sealant Pavement Preservation for Public Works Traffic and Streets Division in an Amount Not to Exceed $2,000,000 Plus Applicable Gross Receipts Tax
Recommended Motion
I move that Council approve Agreement AGR 24-958 to Dismuke Construction Company for On-Call Services for Asphalt Sealant Pavement Preservation Pavement Preservation for Public Works Traffic and Streets Division in an Amount Not to Exceed $2,000,000 Plus Applicable Gross Receipts Tax
..County Manager’s Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
The County under Section 31-3(b)(4) of Code of Ordinances allows procurement of services and construction with a person that has a contract with the State of New Mexico or any other New Mexico governmental entity, for the item, services or construction meeting the same standards and specifications as the items to be procured. Dismuke Construction Company is a party to the State of New Mexico’s General Services Department Purchasing Statewide Price Agreement 20-80500-21-16909 (Attachment B).
The Public Works Department would like to use Dismuke Construction Company under the New Mexico Statewide Price Agreement. There is one agreement considered for the award (Attachment A). On-Call Services for Pavement Preservation will provide on-call placement of hot applied, self-adhesive, bituminous based materials for patching asphalt and concrete pavements. This service extends the life of existing roadways, delaying the need for more expensive pavement reconstruction. This service will primarily serve the Public Works Traffic and Streets Division as an as-needed, Task Order based contract. The term of this agreement shall commence March 27, 2024 and shall continue through December 2, 2025 unless sooner terminated. Compensation is capped at a total of $2,000,000 plus applicable gross receipts tax.
Task order signature approval is based on the associated compensation in accordance with the Procurement Code and if a Task Order exceeds $300,000, the task order would be brought to Council for approval. The availability of this agreement provides staff the option to complete work based on quoted unit price, demonstrated availability, responsiveness, performance, and quality of previous work particularly when urgent needs arise. There is no obligation to offer a minimum amount of work or compensation to the Contractor. Staff will be responsible for tracking the expenditures of the contract to ensure that contract limits are not exceeded.
Other County Departments may also utilize the On-Call Services in this Pavement Preservation Agreement as needed.
Alternatives
Failing to award any of the contracts would require staff to follow Procurement Code processes to procure such services on an individual project by project basis and delays would ensue.
Fiscal and Staff Impact/Planned Item
The Public Works Traffic and Streets Division will be the primary user of the services in this agreement. Task orders will primarily utilize approved Traffic and Streets budget. Other funding sources will be identified in cases where other County Departments wish to use the services of this agreement.
The Public Works Department will oversee this agreement.
Attachments
A - AGR 24-958 - Dismuke Construction Company
B - State of New Mexico’s General Services Department Purchasing Statewide Price Agreement 20-80500-21-16909