Title
Review & Possible Approval of Bid No. IFB 25-21 and Budget Revision 2025-30 for the Purpose of Los Alamos WWTP Belt Press Replacement Project with Meridian Contracting, Inc.
Recommended Action
I move that Council approve the Award of IFB 25-21 for the Purpose of Los Alamos WWTP Belt Press Replacement Project with Meridian Contracting, Inc., in the Amount of $2,425,969.00 and a contingency in the amount of $242,597.00, for a total of $2,668,566.00, plus Applicable Gross Receipts Tax.
I further move that Council approve Budget Revision 2025-30 in the amount of $595,033.00 and include Budget Revision 2025-30 in the minutes.
Utilities Manager's Recommendation
The Utilities Manager recommends that Council approve the motion as presented.
Board, Commission or Committee Recommendation
The Board of Public Utilities approved these requests at their regular meeting on January 15, 2025 and recommends that Council approve the motion as presented.
Body
The existing belt press at the Los Alamos Wastewater Treatment Plant is approaching the end of it's service life. The existing belt press is a complex mechanical press that was installed in 2004 when the plant was constructed. These sludge handling components are exposed to a harsh corrosive environment and are experiencing an increasing amount of failures due to the deteriorating condition of this equipment. The existing belt press, polymer feed system and sludge pumps will be replaced with the project. These improvements will reliably dewater the sludge produced by the plant for the next 20 years. Three bids were received for the project and ranged from $2,425,969 to $3,544,535.
Alternatives
If the project is not awarded, staff will continue to budget and pursue the new sludge de-watering equipment due to the deteriorating condition of the existing equipment and high consequences if the equipment fails.
Fiscal and Staff Impact/Planned Item
The project will be funded by Wastewater capital funds. $2,262,000.00 is available in approved FY 2025 capital finds as follows:
|
Aeration Basin Cracks |
$ 180,000 |
|
|
Pueblo Sewer Drop |
$ 850,000 |
carried over from FY2024) |
|
Belt Press |
$ 447,000 |
carried over from FY2024) |
|
Savings White Rock Force Main |
$ 50,000 |
|
|
North Community Sewer Replacement |
$ 285,000 |
|
|
Fine Screen |
$ 450,000 |
|
|
Total |
$2,262,000 |
|
These projects will be deferred until a loan grant can be secured this fiscal year or budgeted in future fiscal years. Approval of Budget Revision 2025-30 is necessary with this award to fund the $595,033 project shortfall.
Attachments
A - Construction Plans
B - Budget Revision 2025-30
C - Belt Press Photos