Title
Approval of Task Order #14 under Services Agreement No. AGR 22-18e with R and M Construction, LLC, in the Amount $501,443.60 plus applicable Gross Receipts Tax (GRT) for the Installation of Electric Vehicle Charging Stations at the Mesa Public Library, and Establish a Project Budget in the Amount of $1,184,000 including GRT and Contingency
Recommended Action
I move that Council approve Task Order #14 under services agreement no. AGR 22-18e with R and M Construction, LLC, in the amount $501,443.60 plus applicable Gross Receipts Tax (GRT) for the installation of electric vehicle charging stations at Mesa Public Library and establish a project budget in the amount of $1,184,000 including GRT and contingency.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
In effort to reduce Greenhouse Gas (GHG) emissions and promote electric vehicle adoption, County Council allocated $550,000 annually to the expansion of Electric Vehicle (EV) charging infrastructure at County Facilities. To enhance funding, the County obtained New Mexico Department of Transportation (NMDOT) grant in the amount of $435,388 to construct two Direct Current Fast Charger (DCFC) stations in the Mesa Public Library parking lot. Budget Revision No. 2026-42 in the amount of $435,388 for the New Mexico Department of Transportation grant funds was approved by County Council on February 17, 2026.
PW-Engineering and Capital Projects Division designed the site and concrete work needed to accommodate two direct current fast chargers (DCFC). One of the four charging spaces was designed following the U.S. Access Board guidelines for accessible EV charging stations. The design also incorporates safety measures such as bollards to prevent vehicles from hitting the chargers and an emergency power shutoff.
Capital Projects staff requested cost proposals for this project from R and M Construction, LLC, under On-Call Services Agreement AGR 22-18e. After review, staff found that the proposal submitted by R and M Construction, LLC, satisfactorily provides the materials, labor, and management required to construct the two charging stations. Next, staff prepared the Task Order #14 (Attachment B) in the amount $501,443.60 plus applicable GRT. R and M Construction, LLC, has provided excellent and timely service to the County on previous and ongoing construction projects. Two instances of their services include the recent construction of six electric vehicle charging stations at Municipal Building and renovation of the DPU standby area.
In addition to the construction of the charging stations, the project budget also includes the purchase of two direct current fast chargers (DCFC) with dual ports and upgrades to the electrical power supply systems available at the Mesa Public Library parking lot. The funds for the two DCFC have already been encumbered through Purchase Order #00090248 with National Car Charging LLC. The installation of these DCFC and ancillary electric systems is included in R and M Construction, LLC, scope of work. The upgrades to the power supply systems will be performed by the Department of Public Utilities Electric Distribution Division and include the installation of an 750 kVA 3 Phase, and 480V transformer. The total budget for this project including construction, EV chargers, EV charges service, updates to the electric systems, GRT and contingency is $1,259,000 (Attachment A).
Upon project completion of the project, there will be two dual-port, networked, DCFC stations with a minimum output of 150kw per port at Mesa Public Library. These charging stations will be available to the public and for County’s fleet use. A fee will be applied to the charger users at a rate of $0.58/kWh. This fee will be reviewed bi-annually by the Department of Public Utilities. The operation of the charging stations will be transferred to the Department of Public Utilities as approved by County Council and the Board of Public Utilities on December 4, 2024.
Alternatives
Council could choose not to approve the project. Any delays could result in a significant increase in construction costs given the escalation trend observed in recent years. In addition, any delays in implementation could result in the loss of the $435,388 NMDOT grant funds.
Fiscal and Staff Impact/Planned Item
This is a programmed initiative outlined in the Climate Action Plan and no additional fiscal impact is expected.
Approval of this Task Order is contingent on Council Approval of Amendment No. 2 to Services Agreement No. AGR22-18e with R and M Construction LLC for On-Call Facility Construction Services. This item is presented separately for approval on the March 31, 2026, County Council Agenda.
Attachments
A - Project Budget
B - AGR 22-18e Task Order #14