Title
Approval of Professional Services Agreement No. AGR 18-37 with Delta Airport Consultants, Inc., in an Amount Not to Exceed $2,000,000, excluding NMGRT, for Professional Architectural, Engineering, Planning, and Project Management Consulting Services for the Los Alamos County Airport.
Suggested Motion
I move that Council approve Professional Services Agreement No. AGR 18-37 with Delta Airport Consultants, Inc., in an amount not to exceed $2,000,000, excluding applicable NMGRT, for professional architectural engineering, planning, and project management consulting services for the Los Alamos Airport.
County Manager’s Recommendation
The County Manager recommends that Council approve the professional services agreement as presented.
Body
Due to the complexity and specialized nature of Federal Aviation Administration (FAA) regulations regarding construction at airports, it is necessary for an airport to use the services of an engineering firm well versed in FAA standards. Currently, Delta Airport Consultants, Inc. provides these on-call services to the County; however, the current contract expires in May 2018.
A Request for Qualifications (RFQ) was issued for an engineering consulting company with experience in the airport industry. Six (6) firms responded to the RFQ. The evaluation committee reviewed the submittals and interviewed the top three firms; the evaluation committee determined that the most qualified firm was Delta Airport Consultants. Delta Airport Consultants has a very good working relationship with both the FAA and the New Mexico Department of Transportation Aviation Division. They have also been the on-call engineer for Los Alamos Airport for the last twelve years and their work during this time has been very good.
The proposed task order-based agreement has a five-year term starting May 2, 2018, with a not to exceed amount of $2,000,000, excluding NMGRT. Nearly all work associated with this agreement is dependent on FAA and State grants. The work will involve engineering design, bidding, and construction management services associated with projects in the current Airport Master Plan.
Alternatives
Council may choose to not approve this award to Delta Airport Consultants and direct staff to re-issue the RFQ.
Fiscal and Staff Impact/New Item
This is a task order-based on-call agreement, therefore, there are no costs directly associated with its approval; a task order, with detailed costs, will be issued for each individual project. Since these projects will involve receipt of grant funds and associated budget revisions, each task order will be brought to Council for approval. Staff anticipates that the vast majority of the projects will be funded by grants from the FAA and the NMDOT. Projects anticipated under this agreement for FY19 & 20 have been included in the Airport Budget. Airport staff will manage the contract.
Attachments
A - AGR 18-37 - Delta Airport Consultants, Inc.