Title
Approval of Task Order No. 29 under Service Agreement No. AGR-22-18a with All-Rite Construction, Inc. in the Amount of $2,113,060.56 plus Applicable Gross Receipts Tax for Brewer Arena Improvements and Establish a Project Budget in the Amount of $2,870,000.00 which includes Contingency
Recommended Action
I move that Council approve Task Order No. 29 under Services Agreement No. AGR 22-18a with All-Rite Construction Inc. in the amount of $2,113,060.56 plus applicable gross receipts tax for Brewer Arena Improvements and establish a Project Budget in the amount of $2,870,000.00 which includes contingency.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Board, Commission or Committee Recommendation
On December 11, 2025, the Parks and Recreation Board approved a motion to recommend the Brewer Arena Project be presented to the County Council for their review and approval.
Body
Los Alamos Brewer Arena is over 20 years old and requires upgrades to meet current Americans with Disability Act (ADA), functionality, and seating requirements.
In the Spring of 2024, the County hired Wilson and Company Inc, an on-call engineering and architectural consultant, to perform a facility condition assessment, and develop proposals and construction documents for the required upgrades. During the condition assessment, evidence of structural damage was found in the pavilion, grandstand, and announcer’s box (aka crow’s nest). Given the types and combined actions of this damage, Wilson and Company, Inc. determined that these structures were not safe, and replacement structures were recommended. The assessment also determined that parking areas, pedestrian circulation routes, and restroom facilities required upgrades to meet current ADA standards.
With this information at-hand, County staff promptly initiated arrangements for the demolition of the deficient pavilion and grandstand structures and utilized temporary structures to accommodate events in the interim. The demolition and removal of the deficient structures was completed in December 2024.
While the demolition was ongoing, Wilson and Company, Inc. initiated the design of renovations and ADA accessibility improvements for the Brewer Arena. The scope of design included i) a new pavilion, grandstand, and crow’s nest, ii) renovation of the restroom, iii) upgrades to the pedestrian circulation paths and accessible parking, and iv) renovation to the walkways leading to the crow’s nest to minimize contact with the animals in the pens.
County staff held numerous public engagements events, including meeting with affected stakeholders and presented to the Parks and Recreation Board to present design recommendations and obtain feedback. The Parks and Recreation Board voted to recommend the project design as presented at its December 11, 2025 meeting.
County staff requested proposals from its on-call general contractors to construct this project. After review, County staff determined that the proposal presented by All-Rite Construction, Inc., provides all labor, services, equipment, structures, and materials required to complete the project in accordance with the construction documents. Thereafter, staff prepared Task Order 29 for Brewer Arena Renovations and ADA improvements in the amount of $2,455,587.45 plus applicable gross receipts tax (Attachment A).
All-Rite Construction, Inc., has provided excellent services to the County with previous projects including the Hilltop House Hotel demolition, electrical updates at Ashley Pond, the installation of electric golf cart infrastructure, and siding replacement at the Mesa Public Library. Wilson and Company, Inc., will provide construction administration services in support of the County through the duration of the construction.
The site work and restroom renovations are expected to be completed in time for the 2026 County Fair and Rodeo. However, due to lead times and uncertainties with the fabrication, delivery and assembly of metal work associated with the bleachers, pavilion and crow's nest, substantial completion for the project is scheduled for July 2027, in time for the 2027 County Fair and Rodeo.
Alternatives
Council could choose not to approve Task Order No. 29 and postpone the project to a later time. Any delay or cancellation of the project will result in additional cost for temporary seating structures to accommodate events. Moreover, a delay or cancellation of this project will result in increased project cost due to the escalation of construction costs that has been observed in recent years.
Fiscal and Staff Impact/Planned Item
Funding for this project is currently budgeted and available in the FY 2026 Capital Improvement Projects Fund under CSD Infrastructure - Improvements & ADA. In addition, the project received funding through a New Mexico Department of Finance Administration Recreation Grant. No other staff or budget impacts are anticipated.
The Project Budget Spreadsheet (Attachment B) illustrates a total project budget of $2,870,000.00 which includes NMGRT and an approximate 15% contingency for unanticipated changes or site conditions. It should be noted that this project total also includes already incurred expenses of demolition and design.
Public Works Capital Projects & Facilities Division staff alongside Parks Division staff will help manage the project.
Attachments
A - Task Order No. 29 AGR22-18a.
B - Project Budget Spreadsheet
C - Presentation