Title
Ratification of Agreement AGR20-28 with Sancre Productions, LLC, as Amended, and Approval of Amendment No. 4 to Agreement No. AGR20-28 with Sancre Productions
Recommended Action
I move that Council ratify Agreement AGR20-28 with Sancre Productions, LLC, as amended, approve and affirm expenditures allowed to date there under, and I further move that Council approve Amendment No. 4 to AGR20-28 with Sancre Productions, LLC for the purpose of modifying the 2025 concert series schedule, increase compensation, extend the contract through September 30, 2026
County Manager's Recommendation
The County Manager recommends that Council approve the motion as requested.
Body
Sancre Productions LLC holds two contacts with Los Alamos County. One to provide the Summer Concert Series is AGR20-28 and one to provide entertainment for the 4th of July event is AGR22-51. In 2025 the 4th of July falls on a Friday, which is also covered within the Summer Concert Series Contract, and the Community Services Department would like to move the Summer Concert scheduled for the 4th of July to September 5, 2025, so that a total of 15 concerts are still provided under this agreement.
Additionally, the Community Services Department has been fiscally budgeting for a 2% increase since FY 2022 through 2025 for this agreement and has received budget approval from County Council on a yearly basis. However, the process of amending this agreement to reflect the budget increase was not implemented. This amendment would remedy this oversight.
In accordance with Section 232(c) of the County Procurement Code, the Chief Procurement Officer, after consultation with the County Attorney office, has determined based upon the information provided by the user department, that neither the Contractor nor the County acted fraudulently or in bad faith.
Finally, the Community Services Department and the Contractor would like to extend to term of the agreement, as allowed in the original terms of the agreement, to September 30, 2026.
Alternatives
Council could choose not to ratify the Agreement or not approve the Amendment.
Fiscal and Staff Impact/Planned Item
This agreement was approved by Council in December 2019, since then the Council has approved the presented FY Community Services Department Budgets, which is now included in the agreement's compensation increase, through Amendment No. 4. Therefore, there is very minimal fiscal impact. Staff impact will remain the same as it has for the life of the contract.
Attachments
A - AGR20-28-A4
B - AGR20-28 with Sancre Productions, LLC and Amendments 1 through 3