Title
Approval of Task Order No. 29 under Service Agreement No. AGR-22-18a with All-Rite Construction Inc. in the Amount of $1,934,399.74 plus Applicable Gross Receipts Tax for Brewer Arena Improvements and Establish a Project Budget in the Amount of $2,710,000.00
Recommended Action
I move that Council approve Task Order No. 29 under Services Agreement No. AGR 22-18a with All-Rite Construction Inc. in the amount of $1,934,399.74 plus applicable Gross Receipts Tax for Brewer Arena Improvements and establish a Project Budget in the amount of $2,710,000.00.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
Los Alamos Brewer Arena is over 20 years old and requires upgrades to meet current building code including accessibility, functionality, and seating capacity requirements.
In the Spring of 2024, the County hired Wilson and Company Inc, an on-call engineering and architectural consultant, to perform a facility condition assessment, develop proposals and construction documents for the required upgrades. During the condition assessment, evidence of structural damage was found in the Pavillion, Grandstand, and Announcer’s box. Given the types and combined action of this damage, Wilson and Company, Inc. determined that these structures should no longer be used, and replacement structures were recommended. The assessment also determined that parking areas, pedestrian circulation routes, and restroom facilities required upgrades to meet current accessibility standards.
With this information at hand County staff promptly initiated arrangements for the demolition of the deficient Pavillion and Grandstand structures with temporary structures utilized to accommodate events in the interim. The demolition and removal of the three deficient structures was completed in December 2024.
While the demolition was ongoing, Wilson and Company, Inc. initiated the design of renovations and accessibility improvements for the Brewer Arena. The scope of design included i) a new Pavillion, Grandstand, and Press Box, ii) renovation of the restroom, iii) upgrades to the pedestrian circulation paths and accessible parking, and iv) renovation to the walkways leading to the Press box to minimize contact with the animals in the pens.
County staff requested proposals from its on-call contractors to construct this project. After review, County staff determined that the proposal presented by All-Rite Construction, Inc., provides all labor, services, equipment, structures, and materials required to complete this project in accordance with the construction documents. Thereafter, staff prepared Task Order 29 for Brewer Arena Renovations and ADA improvements in the amount of $1,934,399.74 plus applicable GRT (Attachment A).
All-Rite Construction, Inc., has provided excellent services to the County in previous projects such as the Hilltop House Hotel demolition, electrical updates at Ashley Pond, and the installation electric golf cart infrastructure, siding replacement at the Mesa Public Library. Wilson and Company, Inc., will provide construction administration services in support of the County through the duration of the construction.
The substantial completion of the project is scheduled for July 2026, in time for the Los Alamos County Fair and Rodeo. Due to long lead times in materials, the installation of the new Press Box will be deferred to late August 2026, after the County Fair and Rodeo.
Alternatives
Council could choose not to approve Task Order No. 29 and postpone the project to a later time. Any delay or cancellation of the project will result in the inability of the County to hold events at the Brewer Arena. Moreover, a delay or cancellation of this project will result in increased project cost due to the escalation of construction costs that has been observed in recent years.
Fiscal and Staff Impact/Planned Item
Funding for this project is currently budgeted and available in the FY 2026 Capital Improvement Projects Fund in CP 7018 CSD Infrastructure - Improvements & ADA. In addition, the project also had funding from the New Mexico Department of Finance Administration Recreation Grant. No other staff or budget impacts are anticipated.
The Project Budget Spreadsheet (Attachment B) illustrates a total project budget of $2,710,000 and includes GRT and an approximate 18% contingency for unanticipated site conditions and change orders.
Public Works Capital Projects & Facilities Division staff alongside Parks Division staff will help manage the project.
Attachments
A - Task Order No. 29 AGR22-18a.
B - Project Budget Spreadsheet