Title
Approval of Services Agreement No. AGR 26-831 with Yearout Mechanical, LLC. in an Amount Not to Exceed $4,000,000.00 plus Applicable Gross Receipts Tax for On-Call HVAC and Plumbing Services.
Recommended Motion
I move that Council approve Service Agreement No. AGR 26-831 with Yearout Mechanical, LLC. in an amount not to exceed $4,000,000.00 plus applicable gross receipts tax for On-Call HVAC and Plumbing Services.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
The procurement of these services is made per County Procurement Code Section 31-3(b)(4), using prices for labor, materials and equipment found in the State of New Mexico’s General Services Department Purchasing Statewide Price Agreement 30-00000-23-00084 AZ. The agreement (Attachment A) was reviewed and approved by the County Attorney’s Office.
The Contractor shall supply on-call HVAC system construction, installation, maintenance, repair, and replacement work to the County on an as-needed basis at the prices listed in Exhibit A. The Contractor shall also supply all labor, materials, and equipment, including specialty rental equipment necessary to complete the work. All work shall be in accordance with applicable local, state, or federal codes and standards.
The agreement is a Task Order-based contract. Based on the current Statewide Price Agreement, the contract term will commence October 8, 2025, and shall continue through July 4, 2027, unless sooner terminated.
Task order signature approval is based on the associated compensation limits established in the Procurement Code. If a Task Order exceeds $300,000, the task order will be taken to Council for approval. Staff will be responsible for tracking the expenditure of all task orders to ensure that contract limits are not exceeded.
The compensation of the agreement shall not to exceed the sum of four million dollars, ($4,000,000), excluding New Mexico gross receipts taxes for the term of the contract, unless modified by a duly authorized and executed contract amendment.
Alternatives
Council could choose to not approve the Agreement, and staff would then follow alternate procedures of the Procurement Code to seek HVAC and Plumbing Services. This alternative would delay the maintenance and repair of HVAC mechanical and plumbing systems for County facilities.
Additional agreements for On-Call HVAC and Plumbing Services will be presented to the Council for approval at a following Council meeting to provide staff more options for acquiring services based on availability, responsiveness, and performance.
Fiscal and Staff Impact/Planned Item
The County shall pay compensation for performance of the services in accordance with each task order issued through applicable and properly appropriate funding sources largely consisting of the Facilities Maintenance and Major Facilities Maintenance (MFM) Funds.
Compensation shall be paid in accordance with the rate schedule set out in Exhibit "A," of the agreement. The Public Works Department Capital Projects & Facilities Division will manage the agreement.
Attachments
A - AGR 26-831 with Yearout Mechanical, LLC.