Title
Contract for General Services, Agreement No. AGR24-75 with NV5 in the Amount of $305,570.00, plus Applicable Gross Receipts Tax, for the Purpose An Artificial Turf Conceptual Study
Recommended Action
I move that Council approve Contract for General Services, Agreement No. AGR24-75 with NV5 in the Amount of $305,570.00, plus Applicable Gross Receipts Tax, for the Purpose of An Artificial Turf Conceptual Study.
County Manager's Recommendation
The County Manager recommends that Council approve this Contract for General Services as requested.
Body
Council approved the CSD Integrated Master Plan on March 28, 2023. Converting specific fields to artificial turf is one of the short-term projects identified and recommended in the CSD Integrated Master Plan. Artificial turf offers several key benefits over natural grass, including performance across diverse weather conditions that prevent damage from muddy or frozen ground, ensuring the fields remain playable year-round. This durability allows for increased scheduling flexibility, which is essential for the Los Alamos High School baseball and softball teams and our other organizations that rely heavily on these fields. Additionally, artificial turf reduces maintenance needs, saving both time and money by minimizing the need for mowing, watering, and chemical treatments, while being resistant to pests, including gophers. It also provides a consistent playing surface that enhances safety and performance.
The project will review current conditions, accessibility, lighting, fencing, dugouts, the possibility of a single venue for baseball and softball fields and gather community feedback. Once the Artificial Turf Conceptual Study is completed, the vendor will deliver recommendations on the optimal fields and layout, construction estimates that meet the playing requirements of NMAA, USA Baseball, and USA Softball. It will include maintenance recommendations, such as the estimated annual cost of maintaining synthetic fields, necessary equipment for upkeep, and management strategies involving staff, volunteers, and contractors. The study shall include estimated costs for design and construction, ensuring that the renovation updates the playing surfaces and amenities while aligning with ADA compliance, lighting requirements, environmental and playability goals.
Alternatives
Council could choose not to award this contract and provide direction on whether to re-solicit for services or amend the scope of the services.
Fiscal and Staff Impact/Planned Item
Funds are budgeted and available for these services as part of the County approved FY2025 Budget.
Attachments
A - AGR24-75 Service Agreement