Title
Approval of Task Order No. 3, Revision 1 under Services Agreement No. AGR 24-970 with Albuquerque Asphalt, Inc. in the Amount of $79,985.28 plus Applicable Gross Receipts Tax for Additional Pavement Rehabilitation Work for a Total Revised Task Order Amount of $939,992.38 plus Applicable Gross Receipts Tax for Pavement Rehabilitation of Various Streets in Los Alamos
Recommended Action
I move that Council approve Task Order No. 3, Revision 1 under Services Agreement No. AGR 24-970 with Albuquerque Asphalt, Inc. in the Amount of $79,985.28 plus Applicable Gross Receipts Tax for additional pavement rehabilitation work for a Total Revised Task Order Amount of $939,992.38 plus Applicable Gross Receipts Tax for Pavement Rehabilitation of Various Streets in Los Alamos.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
On June 26, 2024, the County entered into Agreement 24-970 with Albuquerque Asphalt, Inc to implement Asphalt Mill and Overlay of Deer Court, Deer Trail, Terry Lane, 35th, 36th, 37th, and 39th Streets in furtherance of the County’s pavement preservation program. These improvements enhance the durability and maintain the service life and Pavement Condition Index (PCI) of these streets.
On September 9, 2025, Council approved Task Order No. 3 in the Amount of $860,007.10 plus Applicable Gross Receipts Tax and a $10,000 Contingency to complete the work.
During the milling process, multiple “soft spots” in the existing roadway subgrade material became visible on several of the streets. These soft spots required repair before final paving could commence. For final paving to be completed in a timely manner, Albuquerque Asphalt utilized their resources to assist County Traffic and Streets crews with the necessary repairs and the contractor did not seek or request compensation at the time. This partnership helped ensure that final paving, and the project as whole, could be completed prior to winter weather and to avoid remobilization expenses. Recognizing this work was unanticipated, staff recommends this additional effort be compensated in the amount of $79,985.28 plus applicable gross receipts tax.
Albuquerque Asphalt completed the original scope of services and the additional work with excellent results at the end of October, in accordance with the original project schedule.
This revision is being requested since the sum of the total task order exceeded the County Manager approval threshold.
Alternatives
Council may choose not to approve the task order revision, but staff recommends approval given the excellent work performance and partnership between the County and Albuquerque Asphalt over several years.
Fiscal and Staff Impact/Planned Item
Task Orders 1, 2 and 3 with Albuquerque Asphalt, Inc., which involved similar work, have a cumulative cost savings and unspent contingency of $34,241.06. Therefore, the total budget impact to the Pavement Preservation fund is $45,741.22 plus GRT.
There is sufficient budget available in the Traffic & Streets Division Pavement Preservation Fund for this additional work.
Attachments
A - Task Order No. 3 Revision 1
B - AGR 24-970 - Albuquerque Asphalt, Inc.