Title
Discussion and Possible Approval of Amendment No. 1 to Services Agreement No. AGR25-922 with Lee-Sure Pools, Inc. in the Amount of $1,179,113.46 plus Applicable Gross Receipts Tax for Olympic Pool Mechanical System Improvements, Establish a Revised Project Budget in the Amount of $3,300,000, and Approve Related Budget Revision 2027-04
Recommended Action
I move that Council approve Amendment No. 1 to Services Agreement No. AGR25-922 with Lee-Sure Pools, Inc. in the amount of $1,179,113.46 plus applicable gross receipts tax for Olympic Pool Mechanical System Improvements, establish a revised project budget in the amount of $3,300,000, and approve related Budget Revision 2027-04.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
As the existing pumps that serve the Olympic Pool at the Larry Walkup Aquatic Center were reaching the end of their service life, funding was budgeted in the Major Facilities Maintenance (MFM) fund in fiscal years 2025, 2026 and 2027 for a retro-commissioning assessment, design and new pump installation, respectively. Throughout their life, the pumps have received yearly periodic maintenance and multiple minor repairs that have kept the pool in excellent operational condition. However, after 38 years of service, replacement is necessary.
In May 2025, the County hired Farnsworth Group Inc. to conduct a retro-commissioning engineering assessment of the Olympic Pool’s mechanical system, i.e. pumps, plumbing and filtration components. The assessment found that the existing pumps were slightly undersized to individually meet the current water filtration rate required for the Olympic Pool volume and that the manufacturer of the existing pumps had discontinued production of these pumps and replacement parts were no longer available. The assessment also found that the plumbing layout should be modified to improve water flow rate, pump efficiency, and flow to the water temperature conditioning system. The plumbing reconfiguration proposed consists of two pumps and filters connected in a standby mode. Each pump and filter are sized to meet the water flow requirements. With this new configuration, pool staff could maintain the pool in operation even if one of the pumps or filters were to experience malfunctions or need repairs. This plumbing reconfiguration will also significantly reduce/eliminate the presence of filtering media that has been observed in the Olympic Pool.
After consideration of the findings from the analysis, Aquatic Center and Public Works staff determined that pump replacement in combination with the filtration and plumbing system reconfiguration was the appropriate long-term solution. Staff requested proposals from three consultants specializing in mechanical systems for aquatic facilities to specify and design the pumps replacement and filtration system reconfiguration. Farnsworth Group Inc. was selected to complete the system design, develop the construction documents, and conduct construction administration and commissioning services required to verify the pump replacement and filtering system reconfiguration meets design specifications. The design process began in April 2026.
On May 20, 2025, Council approved Services Agreement No. AGR25-922 (Attachment A) in the amount of $1,404,762.43 with Lee-Sure Pools, Inc. for Aquatic Center Pool Resurfacing and Restoration. The project began in March 2026 and is currently on schedule and on budget. The Chief Procurement Officer determined that the procurement used for Services Agreement No. AGR25-922 contains provisions that include repairs and replacement of pool pumps, filters, and circulation plumbing that could be amended into the scope of the agreement. Upon completion of construction documents in June 2026, Public Works staff requested a cost proposal from Lee-Sure Pools, Inc. to replace the pumps and reconfigure the filtration system. Public Works determined that Lee-Sure Pools, Inc.’s cost proposal provides all labor, equipment, and materials needed to deliver the project. With these considerations, Amendment No. 1 was prepared and reviewed by the County Attorney’s Office. Amendment No. 1 (Attachment B), increases the compensation for the additional work in the amount of $1,179,113.46 for a revised contract total not to exceed $2,583,875.89 plus tax.
The schedule for mechanical system improvements aligns well with the current Olympic pool resurfacing work, particularly with the current closure scheduled through October 2026. Council should note that due to long lead times associated with the manufacture and delivery of mechanical equipment, the County issued a $275,000 payment to initiate the order of this critical equipment. With this action, construction is anticipated to take 10 weeks from issuance of the notice to proceed to the contractor. This timeline for completion of the mechanical system improvements coincides with the anticipated completion of the pool resurfacing project and re-opening of the Olympic Pool in November 2026.
Alternatives
Council could choose not to approve the amendment. However, cancellation of this amendment could impact the renovation work currently underway if the existing pumps failed during the refilling of the pool and delay reopening of the pool. Further, if this amendment is not approved, the pump replacement will require a future closure of the Aquatic Center for their replacement, and not taking advantage of the current closure for the resurfacing.
Fiscal and Staff Impact/Planned Item
The Revised Project Budget is detailed in Attachment C and includes contingency for any unanticipated changes. Funding is budgeted in the Major Facilities Maintenance (MFM) Fund with additional funding from CIP project savings from the Leisure Lagoon Project, Golf Course Improvement Project, and Golf Cart Electrification Project as detailed in Budget Revision 2027-04 (Attachment D).
Attachments
A - AGR25-922 Original Agreement
B - AGR25-922 Amendment No. 1
C - Project Budget Spreadsheet
D - Budget Revision 2027-04
E - Presentation