Title
Approval of Services Agreement No. AGR 25-16b with James Wilkinson, dba Elementyl Consulting, for the Purpose of Software Support Services for the Water Production Supervisory Controls and Data Acquisition (SCADA) Replacement Project
Recommended Action
I move that Council approve Services Agreement No. AGR 25-16b with Elementyl Consulting, for the Purpose of Software Support Services for the Water Production SCADA Replacement Project in the amount of $446,060 plus applicable gross receipts tax.
Utilities Manager's Recommendation
The Utilities Manager recommends that Council approve AGR15-16b as presented.
Board, Commission or Committee Recommendation
The Board of Public Utilities reviewed this request at their regular meeting on January 15, 2025 and recommends that Council approve AGR15-16b as presented.
Body
The DPU has initiated the project to replace the water production SCADA system that has been in place for 30 years. Software programming support services will allow the ability to run the old and new SCADA systems concurrently through the two-year transition period. This will allow DPU operators to operate the system from a hybrid of both the old and new SCADA systems from a single control station, unaffected by the systems conversion. The agreement is for seven years with the majority of support provided in the first two years as the system is replaced. The remaining 5 years are for support on an as needed basis.
Alternatives
If the agreement is not approved, the project will be delayed until the services can be secured or the replacement strategy is changed to include two-years of regular and extended SCADA outages. This would require operators to regularly run the system manually, requiring boots on the ground to over 40 remote sites.
Fiscal and Staff Impact/Planned Item
The first two years of the project will be funded by Drinking Water State Revolving Loan 6368 in the amount not to exceed of $337,890.00. The balance of the services in years 3 through 7 will be funded by operating funds allocated in the respective annual budget.
Attachments
A - AGR 25-16b_Elementyl Consulting