Title
Award of IFB 18-08 for the Purpose of the Los Alamos Canyon Non-potable Water Line Installation to Gandy Dancer, LLC in the Amount of $600,350.00, plus Applicable Gross Receipts Tax.
Recommended Action
I move that Council approve the Award of IFB 18-08 for the Purpose of Los Alamos Canyon Non-potable Water Line Installation to Gandy Dancer, LLC in the Amount of $600,350.00, and a contingency in the amount of $75,000.00, for a total of $675,350.00, plus Applicable Gross Receipts Tax.
Utilities Manager's Recommendation
The Utilities Manager recommends that Council approve the motion as presented.
Board, Commission or Committee Recommendation
The Board of Public Utilities recommends that Council approve the motion as presented.
Body
The existing waterline from the Los Alamos Reservoir has been out of service due to damages sustained from repeated flooding in the canyon. The flooding is a direct result of the damaged watershed from the Cerro Grande and Las Conchas fires. This project will replace 7,200 feet of 10" waterline under the access road to the reservoir. Once installed, non-potable water will be available from the reservoir to a number of sites along the Diamond Drive corridor through a new pipeline installed as part of the Diamond Drive Reconstruction projects.
The project is funded primarily by a loan/grant from the New Mexico Finance Authority Water Trust Board in the amount of $538,400. Six bids were received that ranged from $600,350 to $844,950. Gandy Dancer LLC was the low bidder. Gandy Dancer LLC is currently working on a utility and roadway construction project for the County and has demonstrated their capability to execute this project successfully. Work will begin as early as November 2017 and due to the likelihood that there will be a work suspension during the winter, the completion date is expected to be in spring 2018.
Alternatives
If the project is not awarded, the project will be re-bid immediately to avoid delays that could keep the project from being completed by the loan/grant deadline.
Fiscal and Staff Impact/Planned Item
Water Trust Board loan/grant no. 3557-WTB will fund $538,400 of the project. $484,560 is grant and $53,840 is a low interest 20-year loan. The balance of the cost will be paid by approved capital funds in the water production fund.
Attachments
A - Vicinity Map