Title
Proposed revisions to the “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” including revisions to the Procedural Rules contained therein
Recommended Action
I move that the County Council adopt the revisions to the “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” including revisions to the Procedural Rules contained therein as provided for in Attachment A to the staff report.
Or
I move that the County Council adopt the revisions to the “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” including revisions to the Procedural Rules contained therein as provided for in Attachment A to the staff report with the following amendments ___________________________________________________.
Or
I move that the County Council send the proposed revisions to the “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” including revisions to the Procedural Rules contained therein as provided for in Attachment A to the staff report back to the Council's Rules working group with the following instructions_______________________________________________________ ________________________________________________.
County Manager's Recommendation
The County Manager recommends that the Council approve these revisions as proposed.
Board, Commission or Committee Recommendation
The Council’s Rules Working Group recommends the Council approve these revisions as proposed.
Body
The primary reason for the proposed changes to the “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” was to include information and guidance on working groups. These proposed changes, which are included in Part II, Section VI, reflect the description of working groups in the County Council Rules. Reference to ad hoc committees was also deleted from this section which now focuses on working groups and subcommittees. Some other editorial changes were made throughout the document, most notably:
• Added several references to Section 8-15 of the County Code to ensure that B&Cs are aware of the requirement to follow the Procedural Rules in Section II of the Handbook.
• Deleted outdated and redundant Exhibit B “Meeting Matrix”
• Under “B&C Member Responsibilities,” added more information about conflict of interest.
• Deleted section entitled “Surprises.”
• Under “The B&C Support System, Item 3. B&C Minutes,” added “Include reports and/or recommendations from respective working groups.”
• Under “Open Meetings Act Compliance - Rolling Quorum,” added information to contact County Attorney’s office with questions.
• In Section II, Item V (B&C Meetings), changed public comments to 3 minutes to be consistent with Council.
• In addition to information about Working Groups, added clarification about subcommittees, including reference to work plans, under VI. B&C Working Groups and Subcommittees.
Alternatives
The Council may reject the proposed changes meaning the current “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” will remain in its current form. Council may also amend the proposed revisions or send the matter back to the Rules Working Group with instructions on what revisions Council believes are appropriate so those revisions can be brought back to Council later for review and potential approval.
Fiscal and Staff Impact/Planned Item
The proposed revisions should not have a material fiscal or staff impact.
Attachments
A - Revised “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)” including revisions to the Procedural Rules in Legislative Format
B - Current “Los Alamos Orientation Manual for Members of Boards and Commissions (B&CS)”
C - Los Alamos County Code, Section 8-15-Procedural Rules