Title
Approval of Agreement AGR 24-957 with San Bar Construction Company for On-Call Services for Reflectorized Pavement Markings for Public Works Traffic and Streets Division in an Amount Not to Exceed $500,000 Plus Applicable Gross Receipts Tax
Recommended Motion
I move that Council approve Agreement AGR 24-957 with San Bar Construction Company for On-Call Services for Reflectorized Pavement Markings for Public Works Traffic and Streets Division in an amount not to exceed $500,000 plus applicable gross receipts tax.
County Manager’s Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
The County under Section 31-3(b)(4) of Code of Ordinances allows procurement of services and construction with a person that has a contract with the State of New Mexico or any other New Mexico governmental entity, for the item, services or construction meeting the same standards and specifications as the items to be procured. San Bar Construction Company is a party to the State of New Mexico’s General Services Department Purchasing Statewide Price Agreement 30-805-23-16995 (Attachment B).
The Public Works Department would like to use San Bar Construction Company under the New Mexico Statewide Price Agreement. There is one agreement considered for the award (Attachment A). This agreement will provide On-Call Services for Reflectorized Pavement Markings. This service will primarily serve the Public Works Traffic and Streets Division as an as-needed, Task Order based contract. The term of this agreement shall commence May 8, 2024, and shall continue through March 8, 2028, unless sooner terminated. Compensation is capped at a total of $500,000 plus applicable gross receipts tax.
Task order signature approval is based on the associated compensation in accordance with the Procurement Code and if a Task Order exceeds $300,000, the task order would be brought to Council for approval. The availability of this agreement provides staff with the option to complete work based on quoted unit price, demonstrated availability, responsiveness, performance, and quality of previous work particularly when urgent needs arise. There is no obligation to offer a minimum amount of work or compensation to the Contractor. Staff will be responsible for tracking the expenditures of the contract to ensure that contract limits are not exceeded.
Other County Departments may also utilize the On-Call Services in this Reflectorized Pavement Marking Agreement as needed.
Alternatives
Failing to award this agreement would require staff to follow Procurement Code processes to procure such services on an individual project on a project basis and delays would ensue.
Fiscal and Staff Impact/Planned Item
The Public Works Traffic and Streets Division will be the primary user of the services for this agreement. Task orders will primarily utilize approved Traffic and Streets budget. Other funding sources will be identified in cases where other County Departments wish to use the services of this agreement.
The Public Works Department will oversee this agreement.
Attachments
A - AGR 24-957 - San Bar Construction Company
B - State of New Mexico’s Purchasing Statewide Price Agreement 30-80500-22-16995
C - Agreement 30-80500-22-16995 Amendment No.1