Title
Approval of Services Agreement No. AGR26-804 between the Incorporated County of Los Alamos and Medical Priority Consultants, Inc. d.b.a Priority Dispatch Corp., for Implementation and Technical Support of the Police Priority Dispatch System (PPDS)
Recommended Action
I move that Council approve Service Agreement No. 26-804 with Medical Priority Consultants, Inc. d.b.a Priority Dispatch Corp., in the amount not to exceed $375,536.50, plus applicable gross receipts tax, for implementation and technical support of the Police Priority Dispatch System.
Body
The Los Alamos Police Department’s Communications Dispatch Center (CDC) currently uses the Medical Priority Dispatch System (MPDS) and Fire Priority Dispatch System (FPDS) licensed from Priority Dispatch Corp. (PDC). These systems provide standardized, evidence-based protocols for handling 911 emergency calls.
To ensure consistency across all emergency dispatch disciplines-medical, fire, and police-the County seeks to implement the Police Priority Dispatch System (PPDS) to complete a unified Emergency Dispatch System (EDS).
The County Purchasing Officer's sole-source determination identified Priority Dispatch Corp. as the exclusive provider of the Priority Dispatch System and related software, licenses, and training.
Highlights and provisions of this agreement are:
--Implementation of the PPDS software and integration with the County’s existing systems.
--Ongoing support, maintenance, and training for MPDS, FPDS, and PPDS.
--Compliance with County technology standards and the FBI CJIS Security Addendum.
--Annual subscription and service renewal under the Platinum Extended Service Plan.
--Total Not-to-Exceed Amount: $375,536.50 (plus applicable NMGRT)
--Term: November 19, 2025 - November 18, 2030
Fiscal and Staff Impact/Planned Item
Approval of this Agreement authorizes a not to exceed $375,536.50 plus applicable NMGRT over the five-year term.
The cost includes:
$123,056.50 in FY26 for initial project implementation, training, Year 1 software and support
$49,870 per year in FY27-FY30 for annual licensing, maintenance, and support under the Platinum Extended Service Plan.
Attachments
A - AGR26-804 Priority Dispatch