County of Los Alamos - File #: 22099-26

• File #: 22099-26
• Version: 1
• Type: Construction Contract
• Status: Consent
• File created: 8/28/2026
• In control: County Council - Regular Session
• On agenda: 9/8/2026
• Title: Approval of Change Order No. 6 to IFB 2026-18 with TLC Utility and Plumbing for the Purpose of the Denver Steels Phase II Project in the Amount of $525,000.00, Plus Applicable Gross Receipts Tax
• Presenters: James Martinez; Tara Mariano
• Indexes (Council Goals): Quality Excellence - Effective, Efficient, and Reliable Services, Quality Excellence - Infrastructure Asset Management, Quality Governance - Fiscal Stewardship, DPU FY26 - 1.0 Provide Safe and Reliable Utility Services, DPU FY26 - 2.0 Achieve and Maintain Excellence in Financial Performance
• Related files: OR1152-26.1, OR1152-26, 22099-26a, OR1152-26b

Title
Approval of Change Order No. 6 to IFB 2026-18 with TLC Utility and Plumbing for the Purpose of the Denver Steels Phase II Project in the Amount of $525,000.00, Plus Applicable Gross Receipts Tax
Recommended Action
I move that Council approve Change Order No. 6 to IFB 2026-18 with TLC Utility and Plumbing for the Purpose of the Denver Steels Phase II Project in the amount of $525,000, for a total contract of $6,334,152.92, plus Applicable GRT.
Utilities Manager's Recommendation
The Utilities Managers recommends that the Council approve the motion as presented.
Board, Commission or Committee Recommendation
The Board of Public Utilities reviewed this request at their work session on September 2, 2026 and recommends that the Council approve the motion as presented.
Body
During the active construction of the Denver Steels Phase II Project, crews discovered several heavily corroded and actively leaking galvanized water service lines. Because these repairs were outside the original project scope and ineligible for the initial Drinking Water State Revolving Fund (DWSRF) Loan No. 6651, Los Alamos County coordinated with the New Mexico Finance Authority (NMFA) to secure alternative funding. NMFA successfully assisted the County in obtaining $525,000.00 in federal infrastructure funds dedicated to Lead Service Line Replacement (LSLR). Approval of Change Order No. 6 will formally integrate this scope into the contract to compensate the contractor for work that has achieved substantial completion. Extension of the contract period by 91 days for administrative closeout and adopts the matching budget adjustment.
Alternatives
If Council denies Change Order No. 6, the contractor will not be legally compensated for emergency scope modifications already performed and completed in good faith. This could trigger contractual disputes, legal liabilities, delays in project closeout, and potential forfeiture of the newly secured NMFA federal loan amendment funds.
Fiscal...