Title
Approval of Task Order No. 1 under Services Agreement No. AGR 26-831 with Yearout Mechanical, LLC in the amount of $499,946.42 plus applicable Gross Receipts Tax for Golf Course Clubhouse HVAC System Replacement and Establish a Project Budget in the Amount of $650,000.
Recommended Motion
I move that Council approve Task Order No. 1 under Services Agreement No. AGR 26-831 with Yearout Mechanical, LLC in the amount of $499,946.42 plus applicable Gross Receipts Tax for Golf Course Clubhouse HVAC System Replacement and Establish a Project Budget in the Amount of $650,000.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
The Los Alamos County Golf Course Clubhouse has experienced ongoing HVAC equipment malfunctions resulting in repeated repairs. Subsequently, the Capital Projects & Facilities team engaged a mechanical systems engineering professional to identify the root causes of these persistent issues.
Based on the findings, staff and the engineering professional recommend full replacement of the affected HVAC units. The existing equipment is now over 13 years old and nearing the end of its anticipated service life (15-20 years). Continued repairs would help in the short term but would be costly and not address the root cause of the issue. Given the system's age and degraded condition, repair is not a fiscally sound or sustainable option.
Competitive cost proposals were solicited from three qualified HVAC contractors. Yearout Mechanical, LLC submitted the lowest responsive and responsible proposal to provide an advanced, properly sized and efficient Variable Refrigerant Flow (VRF) heating and cooling system. Therefore, staff prepared Task Order No. 1 with the Yearout which includes their detailed proposal as provided in Attachment A.
County staff will also utilize the services of a commissioning agent to ensure that the new HVAC system meets functional and operational requirements. Th...
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