Title
Consideration and Possible Approval of Services Agreement No. AGR 23-955 with American Arena, LLC in an Amount Not to Exceed $450,000.00 plus applicable Gross Receipts Tax for Installation of a Temporary Chiller System at the Ice Rink.
Recommended Action
I move that Council approve Services Agreement No. AGR 23-955 with American Arena, LLC in an amount not to exceed $450,000.00 plus applicable Gross Receipts Tax for Installation of a Temporary Chiller System at the Ice Rink.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
In 2002, a new ice rink floor and equipment to create and maintain ice was installed. As the equipment has been in service for 21 years, it is reaching its serviceable life evident from various and multiple equipment malfunctions that made it difficult to maintain ice over the last two ice skating seasons. Given the high cost of repair, difficulty to find replacement parts due to age of the existing ice making equipment and the unreliability of the entire refrigeration system to create and maintain an adequate ice sheet, staff finds maintaining the existing system unsustainable. Therefore, installation of a temporary chiller system is proposed to provide reliable service for the upcoming 2023-2024 ice skating season until a programmed long-term replacement is implemented.
Under a tight deadline to find a temporary solution and secure chiller equipment for the 2023-2024 ice skating season, staff, through research and networking with local service providers, found and contacted American Arena, a company based in Minnesota that specializes in ice rinks. American Arena offers full project services from planning, design, and construction of ice rinks throughout the country. They also have technical expertise in the design and assembly of custom chiller equipment.
The procurement of these services complies with Section 31-3(b)(4) of the County Procurement Code as the ve...
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