Title
Approval of Amendment No. 2 to Agreement No. AGR21-926 with Carahsoft Technology Corporation for the Purpose of Upgrading Granicus Encoder Appliances and Licensing for Simultaneous Streaming of Council and Boards and Commission Meetings on Legistar
Recommended Action
I move that Council approve Amendment No. 2 to Agreement No. AGR21-926 with Carahsoft Technology Corporation for the purpose of upgrading Granicus Encoder appliances and licensing for simultaneous streaming of Council and Boards and Commissions meetings on Legistar.
County Manager's Recommendation
The County Manager recommends that Council approve this amendment as requested.
Body
The County currently uses a Granicus Encoder appliance to live stream Council, Boards, and Commission meetings, limiting broadcasts to one meeting at a time. By acquiring an additional Granicus Encoder appliance and replacing the existing device, the County will be able to simultaneously live stream two meetings.
Under this amendment AGR21-926-A2, Carahsoft will provide the necessary configuration and support for the Encoder appliances. Each Encoder requires licensing, which will be included in the annual renewal for the remainder of the agreement's term.
If approved, the amendment (Attachment C) will enable this new service. The total cost for the project breaks down as follows:
· Two Granicus Encoder appliances: $7,787.58 (one-time hardware cost)
· Configuration and training services: $3,324.48
The current agreement and Amendment No. 1 is shown in Attachments A and B, respectively.
Alternatives
Council could choose to not approve this amendment and continue with single live streaming of Council meetings.
Fiscal and Staff Impact/Planned Item
Information Management Division already budgets for annual maintenance of this software in the Operational budget so the additional expenditure for the Granicus Encoder appliances and licensing into this budget. There will be minimal staff impact to implement this ...
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