Title
Approval of General Services Agreement No. AGR25-990 with EMS Management Consultants Inc. in the Amount of $420,000.00 plus Applicable Gross Receipts Tax, for the Purpose of Medical Billing and Collection Services for the Term of Seven (7) years
Recommended Action
I move that Council approve Agreement No. AGR25-990 with EMS Management Consultants Inc. in the amount of $420,000.00, plus applicable Gross Receipts Tax, for the purpose of medical billing and collection services for the term of seven (7) years.
County Manager's Recommendation
The County Manager recommends that Council approve this Contract for General Services as requested.
Body
The Los Alamos Fire Department (LAFD) provides Emergency Management Services and billable medical transportation services and requires a contractor to provide medical billing, collection and related services. County Code Section 31-3(b)(4) allows for procurement of services under existing contracts that are with a person that has a current contract, that was subject to competitive solicitation with another government or agency thereof. EMS Management and Consultants, Inc. (EMS|MC) was awarded a Master Price Agreement (Price Agreement) with the Eagle County Health Service District (dba Eagle County Paramedic Services) as a result of Request for Bids for Billing and Dispatch Software, Services and Solutions.
EMS|MC provided a quote to the County that complies with the pricing terms of the Price Agreement. The total compensation of the proposed agreement for the seven (7) year term is $420,000 plus applicable gross receipts tax. The monthly invoice will vary based on collections, with EMS|MC compensation calculated as a 5.67% of net collections, which is a market standard for third party billing services. This contract is critical in maintaining efficient and compliant EMS billing operations, ensuring timely and accurate claims processing, maximize revenue recovery, and minimizing risk of billing errors.
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