Title
Approval of Task Order No. 9 Under Services Agreement No. AGR15-4217 with GM Emulsion in the amount of $91,339.00, plus Applicable Gross Receipts Tax, for Site Preparation for the Los Alamos Switchgear Substation Installation
Recommended Action
I move that the Board of Public Utilities approve Task Order No. 9 Under Services Agreement No. AGR15-4217 with GM Emulsion in the amount of $91,339.00 and a contingency in the amount of $28,661.00 for a total of $120,000.00, plus applicable gross receipts tax, for the purpose of Site Preparation for the Los Alamos Switchgear Substation.
Staff Recommendation
Staff recommends approval of the motion as presented.
Body
The work to be performed under this task order is the earthwork, construction of the concrete slab beneath the switchgear, site preparation and new fencing around the new substation. Upon completion of this work the site will be ready to receive the new switchgear scheduled for delivery in August of 2017. The site is located adjacent to the Eco Station, just east of the Technical Area 3 (TA-3) guard stations. GM Emulsion will perform the work under an on-call contract with the County.
The anticipated cost of improvements is $91,339, plus applicable NMGRT. In addition to the cost of improvements, we are requesting an additional $28,661 in contingency to cover the cost of any unforeseen conditions discovered during construction. DPU engineering staff will administer the project, to verify actual quantities and contractor’s work compliance with department standards. The work will begin as soon as the DOE signs the easement agreement which was approved by the County Council on February 28, 2017.
In addition, these improvements will address long-standing drainage conditions, which County Public Works staff believe are contributing to methane gas formation under the closed landfill cap. For this reason, the general fund will contribute funds toward the cost of the earthwork. We are currently coordinating with the Public Works Department on their proportional share.
Alternatives
If the task order is not approved, staff will pursue other avenues to perform the site preparation work in time to receive the switchgear in August 2017.
Fiscal and Staff Impact
$2,000,000 is budgeted in fiscal year 2017 for the Los Alamos Switchgear Substation and associated ductbank.
Attachments
A - Task Order No. 9, AGR15-4217 GM Emulsion