Title
Award of Bid No. 17-029 in the Amount of $1,374,150.55 plus Applicable Gross Receipts Tax to Star Paving Company for Construction of the North Mesa Phase 1 Improvements Project; Establish a Project Budget in the Amount of $1,683,946 for Roadway Improvements; and Approve Related Budget Revision 2017-20 in the Amount of $100,000.
Recommended Motion
I move that Council award Bid No. 17-029 in the Amount of $1,374,150.55 plus Applicable Gross Receipts Tax to Star Paving Company for Construction of the North Mesa Phase 1 Improvements Project; Establish a Project Budget in the Amount of $1,683,946 for Roadway Improvements; and Approve Related Budget Revision 2017-20 in the Amount of $100,000.
Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
On March 7, 2017, the County advertised a formal competitive solicitation for project construction through Invitation for Bid No. 17-029. Five responses were received on March 22, 2017, and the evaluation committee is recommending award to Star Paving Company.
This first project phase consists of road reconstruction within the Cumbres del Sol Subdivision, more specifically, Camino Uva and Camino Durasnilla. Road improvements include new asphalt road surfacing and replacement of concrete curb, gutter, valley gutters, drive pads, curb ramps, and sidewalks (in isolated locations). Also included in the work is the replacement of storm drain infrastructure, placement of new signs, pavement markings, and streetlight conduit and pull boxes.
A public meeting was held in conjunction with the regular Transportation Board monthly meeting on February 2, 2017 to obtain input early in the design.
Upon Council approval, the Notice of Award will be sent to the contractor on April 5, 2017 and work will begin on or before May 1, 2017. This contract includes milestone dates and liquidated damages for late completion. All work associated with this contract must be completed by August 10, 2017.
Upon receipt of a schedule from the contractor and subsequent approval by the County, the schedule and traffic impacts will be shared with the public through weekly construction updates to general media and posted on the project website. Staff will also work closely with the contractor and area residents regarding changes and maintenance of traffic access including any special needs, refuse pick up, and mail delivery.
The closest county land that could be used for a staging area is North Mesa Road (near tennis courts). The contractor has the option of entering into a Land Use Agreement with the County or independently coordinating an alternative staging area.
Alternatives
Council could choose to not approve the agreement and postpone or cancel the project with the consequence that the existing street infrastructure will continue to deteriorate.
Fiscal and Staff Impact/Planned Item
As part of FY2017 Budget approved by Council, $1,583,946 is available for the project through the County’s Capital Improvement Program (CIP) which includes an $182,877 in state funding awarded by NMDOT to the County for roadway improvements. A Budget Revision comprised of $100,000 through a savings/remaining balance from the White Rock Civic Center Project would supplement the project budget contingency for unanticipated changes or field conditions.
The requested budget for the project is $1,683,946. See Project Budget Spreadsheet (Attachment A) and Budget Revision Form (Attachment B) for additional details.
Attachments
A - Project Budget Spreadsheet
B - Budget Revision Form - 2017-20