Title
Award of Bid No. 17-35 in the Amount of $998,068.50 plus Applicable Gross Receipts Tax to Gandy Dancer, LLC for Construction of the 20th Street Extension Project; Establish a Project Budget in the Amount of $1,300,000 for Roadway and Utility Improvements; and Consideration of Related Budget Revision 2017-27.
Recommended Motion
I move that Council award Bid No. 17-35 in the Amount of $998,068.50 plus Applicable Gross Receipts Tax to Gandy Dancer, LLC for Construction of the 20th Street Extension Project; Establish a Project Budget in the Amount of $1,300,000 for Roadway and Utility Improvements; and approve related budget revision 2017-27 summarized in the attachment and the attachment be made part of the minutes of the meeting.
Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
On April 9, 2017, the County advertised a formal competitive solicitation for project construction through Invitation to Bid No. 17-35. Five responses were received on May 3, 2017 and the evaluation committee is recommending award to the lowest bid provided by Gandy Dancer, LLC.
The Project will start at the intersection of 20th Street and Trinity Drive and extend south for approximately 600 feet, and also includes construction of an access road to the Los Alamos Public Schools Administrative Building.
This project consists of a new roadway construction and utility improvements. Road improvements includes new asphalt pavement surfacing, storm drains, street lighting, signs and pavement markings; and new concrete curb, gutter, sidewalks/multiuse trail (in furtherance of the Canyon Rim Trail system), ADA curb ramps, and drive pads; new landscaping and irrigation; and conduit for data communication and for future traffic signal installation at Trinity Drive. Utility improvements include placement of gas, water, sanitary sewer and electrical distribution system infrastructure within the 20th Street right-of-way to improve county land for redevelopment. Project area maps are included as Attachment C.
A public meeting conducted in coordination with a regular Transportation Board meeting on March 2, 2017 was held to obtain input on the design.
Upon Council approval, the Notice of Award will be sent to the contractor on June 7, 2017 and work will begin on or before July 5, 2017. The contract includes a substantial completion date of October 13, 2017, a final completion date of October 31, 2017 and liquidated damages for late completion.
Upon receipt of a schedule from the contractor and subsequent approval by the County, the schedule and traffic impacts will be shared with the public through weekly construction updates to general media and posted on the project website. Staff will also work closely with the contractor and area businesses regarding changes and maintenance of traffic and pedestrian access including any special needs, refuse pick up, and mail delivery.
The closest county land that could be used for a staging area is 1925 Trinity Drive (vacant land adjacent to the Smart House). The contractor has the option of entering into a Land Use Agreement with the County or independently coordinating an alternative staging area.
Approximately a 15% contingency is included in the project budget for change orders due to unanticipated changes or field conditions.
Alternatives
Council could choose to not approve the agreement and postpone or cancel the project.
Fiscal and Staff Impact/Planned Item
The CIP fund had $1.3M established as a projected placeholder for this project and Public Works staff have planned for and anticipated this as an upcoming project. A summary of the budget revision is included as Attachment B.
Attachments
A - Project Budget Spreadsheet
B - Budget Revision Form - 2017-27
C - Project Area Maps