Title
Award of Bid No. 18-042 in the Amount of $886,805.00 plus Applicable Gross Receipts Tax to Star Paving Company for Construction of the North Mesa Phase 2 Improvements Project and Establish a Project Budget in the Amount of $1,115,000 for Roadway Improvements.
Recommended Motion
I move that Council award Bid No. 18-042 in the Amount of $886,805.00 plus Applicable Gross Receipts Tax to Star Paving Company for Construction of the North Mesa Phase 2 Improvements Project and Establish a Project Budget in the Amount of $1,115,000 for Roadway Improvements.
Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
On May 6, 2018, the County advertised a formal competitive solicitation for project construction through Invitation for Bid No. 18-042. Two responses were received on May 24, 2018. The evaluation committee is recommending award to Star Paving Company, the lowest responsive bidder.
This project is the second phase of roadway improvements within the Cumbres del Sol Subdivision, more specifically, Camino Manzana, Camino Cereza and Camino Mora. Road improvements include new asphalt road surfacing and isolated replacement of concrete sidewalks, curb & gutter, ADA curb ramps, and drive pads. Also included in the work is the installation of conduit and pull boxes to replace the direct bury wiring system of existing streetlights.
A public meeting was held in conjunction with the regular Transportation Board monthly meeting on March 1, 2018 to obtain input on the design.
Upon Council approval, the Notice of Award will be sent to the contractor on June 13, 2018 and work will begin on or before July 9, 2018. This contract includes milestone dates and liquidated damages for late completion at $2,000 per day. All work associated with this contract must be completed by September 28, 2018.
Upon receipt of a schedule from the contractor and subsequent approval by the County, the schedule and traffic impacts will be shared with the public through weekly construction updates to general media and posted on the project website. Staff will also work closely with the contractor and area residents regarding changes and maintenance of traffic access including any special needs, refuse pick up, and mail delivery.
The closest county land that could be used for a staging area is old FEMA home sites (near the tennis courts). The contractor has the option of entering into a Land Use Agreement with the County or independently coordinating an alternative staging area.
Council should note that as a result of cost saving measures considered in the project scope, a CIP Fund budget savings in the amount of $565,000 is realized. These savings will offset the impact of utilizing $535,687 in CIP Fund Balance for the Mesa Public Library HVAC & Lighting Improvements Project approved by Council on May 22, 2018. These cost saving measures included limiting concrete replacement and limiting earthwork below the asphalt surface.
Alternatives
Council could choose to not approve the agreement and postpone or cancel the project with the consequence that the existing street infrastructure will continue to deteriorate.
Fiscal and Staff Impact/Planned Item
As part of FY2018 Budget approved by Council, $1,680,000 is available for the project through the County’s Capital Improvement Program (CIP) which includes $153,920 in state funding awarded by NMDOT to the County for roadway improvements.
The requested budget for the project is $1,115,000. See Project Budget Spreadsheet (Attachment A) for additional details.
Attachments
A - Project Budget Spreadsheet