Title
Approval of Amendment No. 2 under Services Agreement No. AGR16-057d for On-Call Geotechnical and Construction Materials Testing Services Changing the Assignment from BSN Santa Fe, Inc. to BSN Santa Fe Enterprises, Inc., and Extending the Contract Term
Recommended Motion
I move that Council approve Amendment No. 2 under Services Agreement No. AGR16-057d for On-Call Geotechnical and Construction Materials Testing Services Changing the Assignment from BSN Santa Fe, Inc. to BSN Santa Fe Enterprises, Inc., and Extending the Contract Term.
County Manager's Recommendation
County Manager recommends that Council approve the motion as presented.
Body
On April 17, 2016, the County advertised a formal multi-source competitive solicitation for On-Call Geotechnical and Construction Material Testing Services through Request for Proposal No. 16-057. On June 14, 2016, Council approved four service agreements, one of which was Services Agreement AGR16-057d with BSN Santa Fe, Inc.
The contracts provide as needed, task order-based services with a term of four years and the option to renew for up to an additional three-year period. The total combined compensatory sum of all four contracts is capped at $1,000,000 (excluding applicable gross receipts tax).
BSN Santa Fe, Inc. was purchased, is under new ownership and has been renamed BSN Santa Fe Enterprises, Inc. Section O of Services Agreement states, “Contractor may not assign this Agreement or any privileges or obligations herein without the prior written consent of the County.” Approval of Amendment No. 2 (Attachment A) provides County consent for BSN Santa Fe Enterprises, Inc. to assume all rights and obligations of performance at the same terms and conditions under Services Agreement AGR16-057d.
The term of the original agreement is June 15, 2016 through June 14, 2020 and was extended one-year to June 14, 2021 through Amendment No. 1. Amendment No. 2 would also extend the contract for another one-year period.
The services provided through these contracts are vital to successful projects. Such services include geotechnical sampling and analysis required for project design as well as quality assurance of materials placed during construction. The availability of multiple vendors provides the County the option to obtain services based on quoted unit price, demonstrated availability, responsiveness, performance, and quality of previous work particularly when urgent needs arise.
Alternatives
Should Council choose not to approve the Amendment No. 2, Public Works will utilize other vendors.
Fiscal and Staff Impact/Planned Items
Approving Amendment No. 2 to Services Agreement AGR16-057d has no fiscal impact and no impact on staff.
Attachments
A - Amendment No 2 to Services Agreement AGR16-057d