Title
Approval of Agreement No. AGR21-50a with Allied 360 Construction, LLC in the amount of $2,000,000
~AND~
Approval of Agreement No. AGR21-50b with GM Emulsion, LLC in the amount of $2,000,000, both for On-Call Utility Repair Services.
Recommended Action
I move that the Board Approve AGR21-50a with Allied 360 Construction, LLC in the amount of $2,000,000, plus NMGRT, and I further move that the Board Approve AGR21-50b with GM Emulsion, LLC in the amount of $2,000,000, plus NMGRT, both for the purpose of On-Call Utility Repair Services and forward to County Council for approval.
Staff Recommendation
Staff recommends approval of the motion as presented.
Body
The Department of Public Utilities (DPU) issued a Request for Proposal soliciting for qualified contractors to provide On-Call Utility Repair Services for the next seven years. The DPU retains the services of on-call construction contractors to support all of the various utilities and facilities operated by the department. The on-call unit price agreements provide an effective way for the DPU to have support available in the event of an emergency repair requiring resources not available, perform work on short notice when problems arise, provide trenching/excavation support to linemen on capital improvement projects, perform work which is hard to define the scope due to unknown conditions, perform asphalt/concrete repairs and perform tasks that are difficult to schedule and experience interruptions due to jurisdictional administrative requirements. Allied 360 Construction, LLC has performed work for the DPU on several projects and has provided excellent service. GM Emulsions, LLC specializes in excavation, paving and concrete work, which has become a regular service needed by the DPU since the County Roads and Streets Department stopped performing the road repairs for the utility crews a year ago. The agreements have provisions to address construction materials price escalation given the unprecedented supply chain disruption and material cost uncertainty caused by the pandemic. Applicable bid items which include construction materials will be paid at cost supported by receipts, combined with the bid cost for labor for the item. This will allow the DPU to fairly compensate for cost increases, as well as pay lower costs of materials when the pandemic cost impacts end.
Alternatives
If the agreements are not approved staff will proceed to solicit for on-call construction support soon since the current on-call service agreements that support the DPU will either expire or expend their allowed contract limits.
Fiscal and Staff Impact
The agreement is administered by authorizing work through individual task orders. The funding for work performed by this agreement is budgeted in each fiscal year by the various utility funds. Execution of these agreements is not a guarantee of work to the contractor, the compensation amount of the agreement is a price not to exceed for the seven year term of the agreements.
Attachments
A - AGR21-50a_Allied 360 Construction, LLC
B - AGR21-50b_GM Emulsion, LLC