Title
Award of Bid No. 22-46 in the amount of $807,700 plus Applicable Gross Receipts Tax to Contreras Construction for the Fire Station 3 Dispatch Center and Boiler Replacement Project and Establish a Project Budget in the Amount of $1,040,000
Recommended Action
I move that Council Award Bid No. 22-46 in the amount of $807,700 plus Applicable Gross Receipts Tax to Contreras Construction for the Fire Station 3 Dispatch Center and Boiler Replacement Project and Establish a Project Budget in the Amount of $1,040,000.
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
On August 12, 2021, the County advertised a formal competitive solicitation for project construction through Invitation for Bid No. 22-06. Only two responses were received with one deemed unresponsive. Therefore, on October 28, 2021, the County re-advertised the solicitation under Invitation for Bid No. 22-46 stipulating the County may award all or part of the work. Two responses were again received. The evaluation committee is recommending award to Contreras Construction, the lowest responsive bidder.
Project improvements consist of the following:
Base Bid Item 1, Dispatch Center - Provide improvements to construct an Alternate 911 Dispatch Center to include a new server room with a Computer Room Air Conditioning System (CRAC) by dividing an existing storage room to house servers with the remaining area to continue as storage space, relocate electrical circuits powering the Dispatch Center to a single electrical panel, and install data wiring, cables, support structure and appurtenances. LAPD and Emergency Management recommends establishing this alternate dispatch center for a redundancy of operations should the primary dispatch call center become temporarily incapacitated. This work is funded through the LAPD Dispatch budget.
Base Bid Item 2, Boiler Replacement - Install two new high-efficiency boilers to replace the single boiler in place including all pumps and valves, relocate the electrical disconnects serving the boilers and make associated improvements and minor building modifications needed for installation of the new system. As the boiler provides heat for the entire station (bunk areas, kitchen, exercise room, bay area, etc.) the new two boiler system will provide redundancy to maintain heat during maintenance and repair activities or in the event one boiler should fail. Currently, despite attempts to repair, the single boiler is showing signs of failure and must be re-started on a constant basis requiring significant facility maintenance staff time. This work is funded through the Major Facilities Maintenance (MFM) program.
Both items were packaged together in an effort to gain more value and interest from prospective contractors given the current bidding climate. A Project Manager from the Engineering and Project Management Division of the Public Works Department will oversee the project and will coordinate closely with Police Department, Dispatch, Information Management and Fire Department staff on project implementation.
Alternatives
Council could choose to award the bid and budget as recommended; award Base Bid Item 1 or Base Bid Item 2 only; choose to not approve the award and request staff re-advertise the project for bids for a third time or seek alternate contracting mechanisms; or cancel or postpone the project until some future date. Potential consequences of delaying the work could include continued escalation of construction costs, limited contractor availability, dispatch will continue to operate without an alternative dispatch location, and the boilers serving to heat the fire station may fail.
Fiscal and Staff Impact/Planned Item
The requested project budget totals $1,040,000 which is comprised of $325,000 from the LAPD Dispatch Fund and $715,000 from the Major Facilities Maintenance (MFM) Fund budgeted and available as part of the FY21 and 22 adopted budgets. See Project Budget Spreadsheet (Attachment A) for additional details.
Attachments
A - Project Budget Spreadsheet