Title
Approval of Agreement AGR22-32a with CAC, Inc.; AGR22-32b with Daikin Applied; and AGR22-32c with PC Automated Controls, Inc., for On-Call HVAC Repairs and Maintenance in an Aggregate Amount Not to Exceed $350,000.00 Excluding Applicable Gross Receipts Tax
Recommended Motion
I move that Council approve Agreements AGR22-32a with CAC, Inc.; AGR22-32b with Daikin Applied; and AGR22-32c with PC Automated Controls, Inc., for On-Call HVAC Repairs and Maintenance in an Aggregate Amount Not to Exceed $350,000.00 Excluding Applicable Gross Receipts Tax
County Manager's Recommendation
The County Manager recommends that Council approve the motion as presented.
Body
On February 3, 2022, the County advertised a formal multi-source competitive solicitation for Heating, Ventilation and Air Conditioning (HVAC) repairs and maintenance through Request for Proposals No. 22-32. Three responses were received on February 24, 2022, and the evaluation committee is recommending award to all three responders. There are three separate contracts considered for award and are attached for reference (Attachments A thru C).
These contracts provide the County the ability to obtain HVAC repairs and maintenance of qualified and licensed contractors in a timely manner. Services provided through these contracts supports and supplements the Facilities Division with both programmed facility maintenance operations and urgent repair of HVAC systems and their components including boilers, roof top units, condensers, and refrigeration units for over forty county-owned facilities.
Task order signature approval is based on the associated compensation limits established in the Procurement Code. If a task order exceeds $200,000, the task order would be brought to Council for approval. The availability of three contracts provides staff the option to obtain services based on quoted price, schedule, demonstrated availability, responsiveness, performance, expertise, and quality of previous work. T...
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